Under the Hard Hat

Tag: Construction technology

  • Smartbuild: The project management software for construction professionals

    Smartbuild: The project management software for construction professionals

    Smartbuild is transforming project management in the construction industry by delivering a software solution built with contractors’ real-world needs in mind. Unlike other platforms, it offers flat-rate pricing and fast onboarding, allowing teams to start almost immediately. From managing contract delivery to overseeing labor production and sending out proposals, Smartbuild’s three platforms—smartGC, smartSUB, and smartDesigner—help contractors streamline their project delivery.

    What sets Smartbuild apart from other project management tech companies

    With so many project management software options available, finding a platform that meets the needs of all construction professionals is challenging. Smartbuild stands out by focusing on three often overlooked areas. 

    1. Data ownership

    A defining feature of Smartbuild is its commitment to data ownership. Unlike many project management platforms where data ownership terms can be vague or favor the software provider, Smartbuild ensures that users retain full ownership of their data. This gives companies greater security and control over their information, an essential advantage for construction professionals who manage sensitive project details.

    2. Ease of use

    Ease of use is one of the main reasons contractors choose Smartbuild. Recognizing that complex software can hinder efficiency, Smartbuild’s onboarding process is fast and straightforward. With just one personalized demo tailored to the needs of each client, teams can be fully operational in as little as two hours. This focus on a streamlined setup helps construction professionals quickly familiarize themselves with the platform and begin managing projects with minimal disruption.

    3. Cost-effectiveness

    Smartbuild offers a unique flat-rate pricing model that contrasts sharply with competitors who charge based on a company’s revenue. Instead, Smartbuild’s cost is determined by the company’s regional reach—national or international—making it accessible and predictable for businesses of all sizes. This pricing structure allows companies to avoid unexpected costs and plan their budgets more effectively. 

    Pain points the software addresses

    Whether you’re a building designer, a general contractor, or part of a sub-trade, you’ll often face tools that don’t fully address your needs. This leads to buying additional software and more growing pains. From high costs to steep learning curves and outdated technology, it’s a never-ending struggle to find the right fit. That’s where Smartbuild comes in. Their software addresses these pain points head-on: 

    • Tailored solutions for every role: SmartBuild offers specialized products to meet the distinct needs of general contractors, subcontractors, and designers. General contractors can efficiently manage project oversight and resource allocation, while subcontractors benefit from intuitive tools for task tracking and coordination. This approach ensures the full spectrum of project requirements is met, keeping teams unified and workflows running smoothly.
    • Learning curve and usability: Many construction software platforms are built on outdated architecture, resulting in complex, unintuitive interfaces. Smartbuild uses Microsoft’s cloud computing and is designed with ease of use in mind, reducing the learning curve and encouraging adoption across teams.
    • Speed: Built on Microsoft Azure, Smartbuild benefits from reliable, high-speed servers. Plus, with all the in-house coding, the platform operates on a lighter base code, enabling quick customization and responsiveness.

    How has Smartbuild evolved over the years

    Smartbuild’s evolution has been shaped by continuous feedback from its clients, allowing the platform to become more responsive to the various needs within the construction industry. Initially offering generalized demos, the Smartbuild team quickly realized that a tailored approach was more effective for adoption. Now, onboarding is fully customized to focus on the features most relevant to each client, reducing training time to just two hours.

    Lessons learned along the way

    As Smartbuild continued to refine its approach and platform, several key lessons emerged, leading to essential adjustments in how the software is packaged and implemented:

    • Flexible customization: Clients across architecture, engineering, and construction (AEC) have shown that flexibility is key. Smartbuild has learned that one-size-fits-all solutions don’t work for a diverse client base, so the platform is built to accommodate variations and allow for more personalized use.
    • Guided implementation: Rather than leaving clients to handle setup, Smartbuild actively assists with implementation. This hands-on approach keeps the onboarding process smooth and organized and keeps clients engaged, allowing them to ask questions and gain a deeper understanding of the platform. Typically, clients are fully operational within 10 days of signing a contract.

    This adaptive approach has allowed Smartbuild to consistently improve its user experience and make switching from other software easy. 

    Core features and offerings behind Smartbuild

    Smartbuild’s software offers three separate packages for targeted functionality tailored to general contractors, subcontractors, and designers.

    SmartGC

    SmartGC is aimed at general contractors and provides essential tools for managing contract delivery and mitigating risks. This module helps contractors stay organized and ensures that projects run smoothly from start to finish, focusing on critical areas like budgeting, timelines, and compliance.

    SmartSub

    Explicitly designed for subcontractors, SmartSub focuses on efficient labor management and crew productivity. It helps subcontractors coordinate their workforce, track progress, and manage work completion, making it easier to meet project goals without disrupting schedules.

    SmartDesigner (coming soon)

    Set to launch in early 2025, SmartDesigner will be an industry-first tool dedicated to designers. This module will streamline the process from proposal to contract close, providing designers with a comprehensive tool to manage their projects effectively. SmartDesigner is expected to bring new capabilities that fill a gap in construction project management by addressing designers’ unique workflow needs.

    What makes Smartbuild unique as a company

    Smartbuild sets itself apart from other construction tech companies by focusing on independence and innovation. Smartbuild has never relied on outside investors as a self-funded company, allowing it to prioritize customer-centric adjustments without pressure from shareholders. This independence enables Smartbuild to offer more cost-effective solutions and quickly respond to industry demands.

    Another unique feature is the integration of Azure AI. The AI Assistant, powered by Azure, manages algorithms within the software, resulting in a lightweight, fast platform that enhances productivity. This blend of independence and advanced AI-driven technology positions Smartbuild as a forward-thinking leader in construction project management.

    Future aspirations and direction

    Looking ahead, Smartbuild aims to solidify its presence in the North American market and explore new ways to enhance its platform through innovative technology. By integrating additional IoT capabilities, Smartbuild plans to make project management even more efficient, enabling teams to have real-time insights and greater control over project resources. These advancements will help construction professionals streamline workflows, improve resource tracking, and optimize productivity, keeping Smartbuild at the forefront of construction project management innovation.

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  • 2025 top construction tech companies for equipment, tool, and material tracking

    2025 top construction tech companies for equipment, tool, and material tracking

    In the fast-paced construction industry, efficiently tracking equipment, tools, and materials is crucial for maintaining productivity and safety. Advancements in technology have led to the development of innovative solutions that streamline these processes. Construction tech companies like Tenna and Rooster are two companies changing the landscape of construction safety through their advanced tracking systems.

    Top 10 construction tech companies for equipment, tool, and material tracking

    1. Milwaukee One-Key

    Milwaukee Tool’s One-Key is a digital platform designed to enhance tool and equipment management in the construction industry. By integrating Bluetooth technology into their tools, One-Key enables users to track, manage, and customize their equipment through a centralized app. This system offers real-time tracking, inventory management, and the ability to set performance parameters for tools, ensuring optimal usage and reducing downtime.

    2. DeWALT Tool Connect Site Manager

    DEWALT’s Tool Connect Site Manager is an inventory management platform tailored for the construction industry that is similar to One-Key. Through a cloud-based system, it allows users to add, assign, and track tools and equipment across multiple job sites. The platform provides updates on equipment location and status by integrating Bluetooth-enabled products, such as tools, batteries, tags, and connectors. This connectivity enhances accountability and reduces the risk of lost or misplaced tools. The system also offers automated reports and customizable audits, enabling managers to maintain a live view of their assets to streamline operations.

    3. Tenna

    Tenna is an all-in-one equipment management platform specializing in equipment fleet operations. It offers solutions for tracking and managing mixed fleets, including heavy equipment, vehicles, and tools. Using GPS tracking devices and a unified platform, Tenna provides live visibility into asset locations, utilization, and maintenance needs. By centralizing these functions, Tenna streamlines workflows and enhances project efficiency, making it a comprehensive solution for equipment management in the construction industry.

    4. Busybusy

    Busybusy is a cloud-based time tracking and project management software specifically tailored to non-desk industries, including construction businesses. Launched in 2010, the app was developed by construction professionals who sought to solve the unique challenges faced by those in the field, such as mobile workforce management and real-time project tracking. With this app, you no longer have to rely on paper time cards to clock in, reducing payroll stress and labor costs. It also provides accountability and easier job costing.

    5. Rooster

    Rooster is a construction technology company offering an innovative asset-tracking system to improve equipment management. Their solution comprises Rooster Hubs and Activity Trackers, which monitor powered and unpowered equipment. The system provides real-time data on equipment location and usage, enabling construction professionals to optimize asset utilization and reduce downtime. In addition, Rooster’s platform automates reporting, delivering accurate insights into equipment activity without manual intervention.

    6. Kojo

    Kojo is a one-stop shop for purchasing materials, tool tracking, and inventory management. Built for trade contractors, their platform streamlines the entire procurement process, from planning and purchasing to monitoring and payment. This ensures that materials are efficiently managed throughout a project’s lifecycle. By integrating with existing ERP and project management systems, Kojo provides visibility into material costs and inventory levels, helping contractors reduce waste and control expenses. Overall, the platform’s user-friendly interface and comprehensive features make it a valuable tool for material management.

    7. Remarcable

    Dedicated to the electrical contractor industry, Remarcable provides cloud-based procurement and tool management software. By integrating material ordering, tool tracking, and warehouse inventory into a single system, Remarcable enhances efficiency and communication across field, warehouse, and office teams. The platform offers features such as automated inventory management and seamless integration with accounting software. These capabilities help contractors minimize costs and increase project management efficiency. Remarkable’s sole focus on the electrical contracting industry makes this product a standout for any general contractor in the electrical field.

    8. StructShare

    StructShare is a cloud-based platform designed to streamline the procurement and material management processes for specialty trade contractors. By connecting field teams, procurement, and accounting departments, StructShare enables seamless collaboration throughout the purchasing cycle. The platform offers features such as instant field ordering, automated purchase orders, and real-time inventory tracking, helping contractors reduce manual data entry, prevent ordering mistakes, and gain control over spending.

    9. On!Track

    Hilti’s On!Track is an asset management solution that offers live visibility into tools, equipment, and consumables, enabling efficient tracking and management across multiple job sites. By utilizing a barcode and Bluetooth tags, On!Track provides accurate data on asset location, usage, and maintenance schedules. This system helps contractors reduce downtime, prevent loss or theft, and ensure compliance with safety regulations. Additionally, On!Track integrates with existing business processes, offering a user-friendly interface accessible via desktop and mobile devices.

    10. Apptricity

    Apptricity is a leading provider of supply chain management and asset tracking solutions. Their platform integrates technologies such as GPS, RFID, Bluetooth®, LTE, Satellite, and OBD2 to deliver precise tracking and management of assets. This combination lets Apptricity track indoor and outdoor equipment, providing real-time updates on location and usage. The platform integrates easily with other systems and delivers precise analytics to help users plan maintenance and stay compliant. This flexible setup makes Apptricity ideal for companies that need strong, scalable tracking across complex job sites.

    Final thoughts

    Choosing the right technology partner for tracking equipment, tools, and materials can impact your project’s success. When choosing the right software, consider your project’s specific requirements, such as the scale of asset management, integration capabilities, and user-friendliness. It’s also important to consider costs based on your budget. With the majority of these software having overlap in their capabilities, using one that’s cost-effective will lead to more savings down the line.

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  • SunRay Construction Solutions revolutionizes lien management and compliance for the construction industry

    SunRay Construction Solutions revolutionizes lien management and compliance for the construction industry

    SunRay Construction Solutions has become a vital player in transforming construction compliance and streamlining lien management for contractors, suppliers, and project owners. With a comprehensive suite of software-driven tools, SunRay ensures that construction companies can manage legal documentation, stay compliant with regulations, and receive payments on time, reducing the risk of costly disputes.

    Streamlining compliance with SunRay’s automated solutions

    Their flagship software, SunRay Lien Manager, automates tasks like filing preliminary notices and tracking lien waivers. This helps construction professionals manage deadlines, prepare and submit documents, and comply with state-specific regulations, giving them peace of mind that nothing falls through the cracks.

    Its main offerings include:

    • Preliminary notice filing: Automates the process of filing notices and sending reminders about critical deadlines.
    • Lien waiver management: Centralizes waiver collection and tracking, ensuring that all documents are in compliance.
    • Release tracking: Keeps all project documents in one place, reducing the chance of missing vital deadlines or losing critical paperwork.
    • Customizable compliance settings: Allows users to adjust the system for specific state regulations, ensuring they meet legal requirements at every stage.

    By automating these functions, SunRay Lien Manager significantly reduces manual work, improving accuracy and saving time for construction companies, who can focus on their core operations.

    Named top construction technology firm four years in a row

    SunRay’s dedication to innovation and efficiency has earned it the distinction of being named one of the Top Construction Technology Firms™ for four consecutive years. This recognition highlights the impact their technology has on the construction industry, from streamlining compliance processes to reducing legal risks. Their solutions integrate seamlessly with existing project management systems, allowing firms to scale efficiently while maintaining full control over their lien rights and compliance responsibilities.

    By leveraging SunRay Lien Manager, construction companies can reduce the administrative burden of compliance, lower their risk of disputes, and ensure they get paid on time—helping the entire industry operate more efficiently.

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  • The RodBot: a Canadian-made solution to safe rod handling

    The RodBot: a Canadian-made solution to safe rod handling

    Hand and finger injuries account for nearly 50% of accidents in drilling industries, and manual rod-handling is a significant cause. Two Canadian companies have collaborated to make these injuries a thing of the past. The RodBot—a hydraulic rod-handling robot—is the result of a partnership between Ontario-based MedaTech and New Brunswick-based Major Drilling.

    MedaTech explains that the RodBot is “a hydraulic robotic rod-handling system designed specifically for the seamless loading and unloading of drill rods and casing.” The RodBot can handle pipes up to 35 feet long and 12” in diameter, automatically picking up and loading them. 

    Operating the RodBot is simple and requires just one operator: program the positions for the drill mast and rod storage, then press “repeat,” and the RodBot takes care of the rest. This hands-free system allows for seamless rod loading without the risk of worker accidents or injuries. 

    Photo source: MedaTech.

    The RodBot has three distinct joints and can be operated in three different modes:

    • Joint control: The operator operates each joint on its own by using a joystick.
    • Tip control: Using the joystick, operators can control the tip of the RodBot, moving it horizontally, vertically, and laterally while the software moves each of the joints as programmed.
    • Semi-auto control: The operator sets the rod storage and drill mast positions, and the RodBot does the rest.

    This handy rod-loading robot also comes in three different models tailored to different applications.

    RB1000RB2000RB3000
    Max load/reach200 lbs, 15 ft800 lbs, 15 ft1200 lbs, 30 ft
    Diameter2.5” to 5”3” to 8”5.5” to 12”
    MountingSkidDrillPipe tub
    PowerpackPowered off drillPowered off drillPlug-in electric with hydraulic power pack

    MedaTech was founded in 2003 and specializes in building mobile heavy equipment for several sectors, including energy, mining, construction, and transportation. Major Drilling was established in 1980 and is crucial in supplying materials for green energy solutions. The RodBot has been in development since 2021.

  • Join: Simplifying preconstruction with real-time decision support

    Join: Simplifying preconstruction with real-time decision support

    Join is changing construction with a digital workspace for team collaboration and decision-making. It brings owners, general contractors, and designers together, keeping everyone up to date on costs, options, and schedules. Join’s tools help project teams streamline preconstruction, identifying potential issues early to prevent surprises down the line.

    Real-time collaboration

    The heart of Join’s platform lies in its collaboration features. By giving stakeholders a shared view of project costs and design choices, Join creates transparency across the board. Team members can quickly share updates, discuss revisions, and assess the financial impacts of changes in real-time. This immediate communication helps prevent misunderstandings that could otherwise lead to costly delays.

    Data-driven budgeting

    Join’s platform also emphasizes budgeting and cost management. Through an intuitive interface, users can track estimated and actual costs side-by-side, making it easier to stay within budget. This visibility gives teams a clearer picture of financial progress, allowing them to adapt efficiently when costs change or unexpected expenses arise.

    Easy integration with other tools

    To streamline workflows, Join integrates with popular construction management software like Procore. This integration eliminates the need for duplicate data entry and ensures project details stay consistent across platforms. It’s a time-saver for teams already using these tools and keeps everything in sync, minimizing administrative burdens.

    Tracking accountability

    Accountability is crucial in construction, and Join enables tracking of who approved what and when, keeping project records detailed and accurate. This is particularly valuable for documenting critical decisions that involve multiple team members and stakeholders. With Join’s tracking features, teams have a reliable way to trace decisions, fostering a culture of accountability and precision.

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  • Trimble launches free version of ProjectSight to streamline construction management

    Trimble launches free version of ProjectSight to streamline construction management

    Trimble has introduced a free version of its popular ProjectSight software to democratize access to powerful project management tools for the construction industry. This move aligns with Trimble’s vision to enhance connectivity and efficiency across project workflows. The free version provides contractors a centralized platform for managing essential project documents like drawings, photos, specifications, and punch lists.

    Photo source: Trimble

    A democratized solution for project management

    ProjectSight’s free version offers a real-time platform for managing critical project documents, including drawings, photos, specifications, and RFIs (Requests for Information). This helps connect and simplify project workflows across teams, architects, engineers, and project owners. In addition, for contractors who previously found construction management tools too costly or complex, this version provides an entry point into a technology-driven approach to construction.

    “A no-cost version of ProjectSight removes barriers to entry and presents a simple way to experience the project management benefits,” said Jon Fingland, Vice President and General Manager for Trimble Construction Software Solutions. With customizable dashboards and centralized document management, ProjectSight helps teams minimize risk and make faster, more informed decisions.

    Automation powered by AI

    One of ProjectSight’s standout features is its AI-driven capabilities, developed in collaboration with Microsoft. These tools automate repetitive tasks, improve accuracy, and save valuable time. A new drawing import feature leverages AI to read and extract critical information from project drawings, such as revision numbers and content details, eliminating the need for manual data entry.

    “The specialized drawing tool goes beyond standard optical character recognition, enabling teams to upload and publish drawing sets more quickly,” Fingland explained. “This makes it much faster to upload, validate, and publish drawing sets without re-keying information.”

    By incorporating Microsoft Azure OpenAI Service, Trimble’s AI developments allow construction professionals to shift their focus from administrative work to more strategic, high-value tasks.

    Who is this software for?

    The free version of ProjectSight is made for contractors who want essential project management tools without a financial commitment. It’s a great way to see what these project management tools are capable of. If you’re a contractor who’s looking to reduce time spent on administrative tasks and a way to organize your project outcomes, this tool is a must-try.

    For those needing advanced features, paid subscriptions to ProjectSight provide additional capabilities such as unlimited projects, advanced cost management, and integrations with Trimble’s Viewpoint® Vista™ and Spectrum® construction software. If you’re unsure whether this software can be helpful in your projects, it doesn’t hurt to try the free version first.

    How to get started

    Construction professionals can access and install the free version by creating an account on the ProjectSight website. The user-friendly platform makes it an accessible option even for teams new to digital project management tools.

    Trimble’s latest offering highlights its role as a leader in construction technology. With a free version now bridging the gap between innovation and accessibility, the industry is set to see a more significant shift towards using software for project management.

    Want to stay ahead in construction innovation?

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  • John Deere and Trimble revolutionize Earthworks with SmartGrade Integration

    John Deere and Trimble revolutionize Earthworks with SmartGrade Integration

    John Deere and Trimble are teaming up to redefine precision in earthmoving. By integrating Trimble’s Earthworks Grade Control with Deere’s SmartGrade technology, contractors can access a seamless solution that enhances accuracy, efficiency, and project outcomes. This partnership addresses growing demands for smarter, faster, and more connected construction solutions.

    In a groundbreaking collaboration, John Deere and Trimble deliver enhanced precision and efficiency to the earthmoving industry. The partnership integrates Trimble’s Earthworks Grade Control platform with Deere’s cutting-edge SmartGrade technology, promising contractors a smarter, more streamlined approach to grading and excavation.

    This collaboration enables contractors to seamlessly manage machine operations and data on a unified platform. Trimble Earthworks Grade Control, known for its innovative 3D machine control systems, enhances operators’ ability to execute complex designs with precision. Paired with Deere’s SmartGrade-ready machines, which eliminate the need for aftermarket installations, this solution creates a powerful tool for contractors looking to reduce setup time, increase productivity, and save on costs.

    Deere SmartGrade machines equipped with this technology are expected to benefit contractors by improving accuracy and reducing rework—critical factors in staying competitive in today’s demanding construction environment. Whether fine-grading on a large-scale project or tackling complex terrain, the combined capabilities of these technologies allow for faster project completion without sacrificing quality.

    “Our mission is to help our customers maximize their productivity and profitability, especially when it comes to incorporating valuable technology solutions into their equipment fleets,” said Jerred Pauwels, Vice President of Earthmoving Production Systems & Engineering at John Deere. “Paired with the power and performance of the John Deere construction equipment line-up with SmartGrade, our customers will be able to make productivity gains, at the jobsite and beyond.”

    The broader impact on the construction industry is undeniable. As infrastructure projects grow increasingly complex, tools like these enable contractors to meet tight deadlines while keeping margins in check. This partnership sets a new standard for collaboration in the construction technology space, paving the way for smarter, more connected job sites.

    The future is bright for those who invest in advanced tools like Trimble Earthworks and Deere SmartGrade. With innovation like this, tomorrow’s job site may already be here.

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  • Nemetschek Group launches three new flagship products for AEC innovation

    Nemetschek Group launches three new flagship products for AEC innovation

    Nemetschek Group, a German-based leader in AEC software solutions, has unveiled major updates to its design segment lineup. The newly launched Archicad 28, Allplan 2024, and Vectorworks 2025 offer innovative features that enhance collaboration, interoperability, and design efficiency.

    Photo source: Nemetschek Group

    Archicad 28 focuses on improving user experience and project management. It introduces new automation tools that streamline repetitive tasks, allowing architects to focus more on creativity and problem-solving. Enhanced interoperability ensures smoother integration with third-party tools, making it easier for teams to collaborate across platforms.

    Allplan 2024 takes project coordination to the next level with advanced BIM workflows and cloud-based sharing options. This update supports multidisciplinary collaboration, ensuring that architects, engineers, and contractors work cohesively to meet project goals. Enhanced visualization and analysis tools reduce delays and improve decision-making across project lifecycles.

    Vectorworks 2025 combines intuitive design tools with cutting-edge rendering capabilities, making it ideal for projects of any size. Its improved visualization features empower designers to create more detailed and precise renderings, bridging the gap between concept and reality. This version also focuses on performance optimization, ensuring faster processing speeds and smoother workflows.

    Driving Innovation in AEC

    Nemetschek’s latest launches cater to the growing demands of the AEC industry by addressing critical challenges such as efficiency, interoperability, and collaboration. These tools are designed to help professionals manage increasingly complex projects while maintaining high standards of quality and design.

    “The introduction of Allplan 2025, Vectorworks 2025, and Archicad 28 underscores our dedication to empowering architects, engineers, and designers with cutting-edge digital solutions. These products are not only about improving workflows but also about driving innovation and sustainability in the AEC/O industry,” said Nemetschek Group CEO Yves Padrines in a press release. “We are providing our customers with a true choice. Our AI-powered tools and enhanced collaboration features will help professionals design more efficiently and sustainably, making a lasting impact on the future of construction and design.”

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  • Top 7 invoicing software options for contractors

    Top 7 invoicing software options for contractors

    Efficient invoicing is crucial for contractors juggling multiple projects and clients. The right invoicing software—like QuickBooks, FreshBooks, or Jobber—can streamline your billing process, saving time, reducing costly errors, and improving cash flow. With these tools, managing invoices becomes a hassle-free part of running your business.

    Top 7 invoicing software for contractors

    1. FreshBooks

    Best for: Small- to medium-sized contractors who need a simple yet comprehensive invoicing solution with time tracking and expense management.

    What we loveThings to consider
    – Easy-to-use interface with customizable invoices
    – Automated payment reminders that save time on follow-ups
    – Time-tracking features to monitor project hours
    – Integration with popular accounting tools for seamless bookkeeping    		– Pricing can be higher for larger teams
    – Some advanced features may require upgrading to higher-tier plans

    Cost: Starting at $6.60/month (for the “Lite” plan).

    FreshBooks is versatile invoicing software designed for small businesses and contractors. It simplifies financial management by offering automated billing, expense tracking, and project management features. Its intuitive interface ensures that even those who aren’t tech-savvy can easily create and manage invoices.

    Key features:

    • Customizable invoice templates
    • Time tracking for projects
    • Automated payment reminders
    • Integration with accounting software

    2. QuickBooks Online

    Best for: Contractors seeking an all-in-one financial management solution with advanced invoicing, expense tracking, and reporting tools.

    What we loveThings to consider
    – Comprehensive accounting solution with robust invoicing features
    – Expense tracking to manage costs efficiently
    – Detailed financial reporting capabilities for a complete overview of finances
    – Seamless integration with various banking services    		– There is a learning curve for beginners
    – Some advanced features may feel overwhelming for small-scale contractors

    Cost: Starting at $17.50/month.

    QuickBooks Online is a popular choice among contractors due to its all-in-one approach to financial management. It streamlines the invoicing process, tracks expenses, and offers a comprehensive suite of financial reports. With its integration capabilities, QuickBooks connects seamlessly with banking services, providing a clear snapshot of your business’s economic health.

    Key Features:

    • Automated invoice generation
    • Mobile app for on-the-go invoicing
    • Integration with bank accounts
    • Detailed financial reports

    3. Zoho Invoice

    Best for: Small contractors looking for a free, user-friendly invoicing solution with essential customization features.

    What we loveThings to consider
    – Free for small contractors
    – Offers comprehensive invoice customization
    – Supports multiple payment gateways    		– Limited features compared to paid software
    – Advanced functions require integration with other Zoho products

    Cost: Free for up to 1,000 invoices per year.

    Zoho Invoice is cost-effective for contractors needing basic yet powerful invoicing features. It supports multi-currency billing, recurring invoices, and time tracking. The free plan covers up to 1,000 invoices annually, but paid plans are available for businesses requiring more robust invoicing.

    Key Features:

    • Highly customizable invoices
    • Recurring billing and automated reminders
    • Multi-language and multi-currency support
    • Integration with Zoho’s suite of products

    4. Xero

    Best for: Contractors needing a scalable solution that combines invoicing with advanced accounting features.

    What we loveThings to consider
    – Comprehensive accounting tools alongside invoicing
    – Seamless integration with a wide range of third-party apps
    – Real-time financial tracking for accurate expense management
    – Multi-currency support for contractors with international clients    		– The learning curve for those new to accounting software
    – Limited customer support for lower-tier plans

    Cost: Starting at $0.75/month (for the “Early” plan).

    Key Features:

    • Automated invoice generation
    • Real-time financial tracking
    • Integration with 800+ third-party apps
    • Multi-currency support

    5. Jobber

    Best for: Field service contractors (e.g., landscaping, plumbing) looking for an all-in-one business management and invoicing tool.

    What we loveThings to consider
    – Tailored specifically for field service businesses
    – Offers scheduling, client management, and invoicing in one platform
    – Allows for quick invoice generation directly from job details
    – Features a user-friendly mobile app for on-the-go invoicing    		– Higher pricing for advanced features
    – Not as comprehensive for non-field service contractors

    Cost: Starting at $21/month (for the “Core” plan).

    Jobber is designed for field service contractors, offering an all-in-one solution for managing jobs, clients, and invoices. Its easy-to-use platform lets you generate invoices directly from job details to save time and reduce errors. The mobile app provides flexibility, enabling you to invoice clients on the go.

    Key Features:

    • Invoice generation from job details
    • Scheduling and client management tools
    • User-friendly mobile app
    • Customizable invoice templates

    6. Wave

    Best for: Small contractors and freelancers looking for a free, user-friendly invoicing and accounting solution.

    What we loveThings to consider
    – 100% free to use with no monthly fees
    – Easy-to-navigate interface, perfect for those new to invoicing software
    – Built-in accounting features for seamless financial management
    – Supports online payments and recurring billing    		– Limited advanced features compared to paid options
    – Customer support is limited to email unless you purchase premium support
    – Charges do apply for online payment processing

    Cost: Starting at $0/month (for the “Starter” plan).

    Wave provides a straightforward, no-cost invoicing solution for small contractors and freelancers. Despite being free, it offers a range of features, including online payments and recurring billing. Its built-in accounting tools make it easy to keep your finances in order from one place. 

    Key Features:

    • Free invoicing with customizable templates
    • Built-in accounting tools
    • Supports online payments
    • Recurring billing and automated reminders

    7. Invoice2go

    Best for: Contractors who need a simple, mobile-friendly invoicing solution with added features for estimates and receipts.

    What we loveThings to consider
    – User-friendly mobile app for creating invoices on the go
    – Customizable invoice templates to fit your branding
    – Supports estimates, receipts, and expense tracking
    – Payment tracking to help manage cash flow    		– Higher pricing tiers for advanced features
    – Limited accounting features compared to all-in-one solutions like QuickBooks

    Cost: Starting at $5.99/month.

    Invoice2go offers an easy-to-use platform that is perfect for contractors who need a mobile-friendly invoicing solution. With its intuitive app, you can create invoices, estimates, and receipts directly from your smartphone, making it a convenient option for those constantly moving. It also includes features for tracking payments and expenses, helping you manage cash flow effectively.

    Key Features:

    • Customizable invoice templates
    • Estimates, receipts, and expense tracking
    • Mobile app for on-the-go invoicing
    • Payment tracking and reminders

    The perks of invoicing software for contractors

    Using invoicing software offers a range of benefits tailored to contractors’ needs. Digital invoicing solutions can make managing your finances a breeze, from saving time to reducing errors.

    Efficiency

    Invoicing software automates the billing process, allowing contractors to focus on what they do best—managing projects and delivering quality work. It eliminates manual entry, automatically generating invoices from project details, time logs, and expenses. This automation speeds up the billing process and reduces the risk of errors, saving you hours that you can invest back into your business.

    Cost savings

    Switching to digital invoicing helps cut costs in more ways than one. Moving away from traditional paper invoices saves you money on printing, mailing, and storage supplies. Additionally, invoicing software streamlines payment processing, reducing administrative costs. Some platforms also offer free options, perfect for small contractors looking to keep expenses low.

    Reduced environmental waste

    Going digital isn’t just good for your wallet—it’s good for the environment. By reducing your reliance on paper invoices, envelopes, and stamps, you can significantly minimize your business’s carbon footprint. Invoicing software allows you to do all your billing and financial tracking online, supporting eco-friendly business practices that appeal to environmentally conscious clients.

    Improved accuracy

    Manual data entry leaves plenty of room for mistakes, from incorrect invoice amounts to misapplied payments. Automated invoicing software reduces the risk of human error by accurately pulling data from projects, timesheets, and expenses. This precision ensures that clients are billed correctly and makes your financial records more reliable for budgeting and tax purposes.

    Increased cash flow

    Digital invoicing means faster payments. Many invoicing software solutions come with integrated payment options, allowing clients to pay online with just a few clicks. Automated reminders can nudge clients to settle their invoices on time, helping to reduce late payments and improve your cash flow. This efficiency means you get paid quicker, keeping your business running smoothly.

    What to consider when choosing invoicing software

    Not all invoicing software is created equal, and the right choice depends on your business needs. 

    Customization

    Your invoices are an extension of your brand. Look for software to personalize invoices with your logo, color scheme, and business details. Customization also includes the flexibility to set payment terms, add itemized costs, and include notes or terms specific to each client. The more you can tailor invoices to suit your business and clients, the more professional and clear your billing will be.

    Integration

    For a smooth financial management process, choose invoicing software that integrates seamlessly with other tools you use, such as accounting software, payment gateways, and project management systems. Integration means you can track income and expenses, manage client data, and keep your financial records updated in one place. This connectivity streamlines your workflow and reduces the need for manual data entry, saving time and reducing errors.

    Security

    Security is a top priority when handling sensitive client information and payment processing. Look for software with robust data security features, including encryption, secure servers, and compliance with industry standards like PCI-DSS for payment processing. The right software will protect your business and clients’ information, giving you peace of mind with every transaction.

    Scalability

    Your business is growing, and your invoicing software should be able to grow with you. Consider solutions that offer scalable features, allowing you to handle more clients, invoices, and advanced financial tracking as your business expands. Opting for software accommodating your growth means you won’t have to switch tools, saving time and the hassle of migrating data.

    User interface

    An easy-to-navigate user interface is a must, especially if you or your team members are new to invoicing software. The more intuitive the software, the quicker you can learn and use it effectively. Look for options with straightforward navigation, clear labeling, and helpful tutorials or customer support to reduce the learning curve. A user-friendly interface saves time and minimizes frustration, helping you stay on top of your billing.

    Bottom line

    Choosing the right invoicing software is crucial for contractors to streamline billing, manage cash flow, and reduce administrative headaches. The best software depends on your business needs, budget, and the specific features that align with your workflow. Whether you need simple invoicing, integrated accounting, or a full-service business management tool, there’s an option for you.

    Take advantage of free trials and demos to explore different platforms and see which is the perfect fit for your business. With the right invoicing software, you can simplify your financial management, freeing up more time to focus on growing your contracting business.

  • 2025 top construction tech companies for project management

    2025 top construction tech companies for project management

    In today’s fast-paced construction industry, efficiency is everything. With so many moving parts, from supply chains to labor management, having the right project management tool can make or break a project’s success. Companies that fail to adopt the latest technologies risk falling behind their competitors, losing out on valuable contracts, and seeing productivity decline. Choosing the right tool is crucial to staying ahead of the curve and keeping your projects on track—and companies like Smartbuild, Autodesk, and BuildOps are showing up to support the industry.

    Top 10 tech companies impacting construction project management

    Project management tools are revolutionizing construction companies’ operations, clarifying complex workflows, and boosting overall productivity. From task assignments to tracking timelines, these tools help businesses streamline operations, manage resources efficiently, and avoid costly delays. But with so many options on the market, how do you choose the one that fits your specific needs? 

    While there is no one-size-fits-all solution, picking the wrong tool can mean wasted time, money, and energy. That’s why we’ve put together a list of the top project management tools in 2024 to help you choose based on your needs. 

    SmartBuild

    SmartBuild is a construction management software company offering solutions that streamline operations for contractors, subcontractors, and designers. What sets them apart is their commitment to providing tailored tools for different industry stakeholders, ensuring each role is empowered to manage complex workflows efficiently. With an intuitive, cost-effective, and scalable design, SmartBuild minimizes obstacles that often hinder software adoption, such as ease of use. “The speed of the Smartbuild system compared to our competitors’ products is much better,” says SmartBuild CEO Zulq Malik. “For reference, it’s like comparing a formula e-car to a go-cart.” This efficiency and reliability stem from SmartBuild’s foundation on Microsoft Azure’s cloud computing platform, which ensures strong data security, faster processing speeds, and seamless access to project information, helping teams reduce errors, avoid delays, and maintain comprehensive project oversight.

    Key SmartBuild features:

    • Smart-GC: Built for general contractors, this tool centralizes project management, RFIs, submittals, and financial tracking to ensure large-scale projects stay on schedule.
    • Smart-Sub: Designed for subcontractors, it simplifies contract management, safety protocols, and resource allocation. For example, it enhances safety compliance through QR-coded toolbox talks, which allow teams to conduct and track safety briefings efficiently. 
    • Smart-Designer: Tailored for architects, this product supports design management, making it easier to collaborate on projects and streamline creative workflows.

    Autodesk

    Autodesk is a global leader in 3D design, engineering, and construction software, offering a wide array of tools that empower architects, engineers, and builders to execute projects with precision and efficiency. Through its Autodesk Construction Cloud, the company connects teams across all project phases—from design to construction—enabling real-time collaboration, improved data management, and enhanced project outcomes. 

    Key Autodesk features:

    • AutoCAD: For 2D and 3D design and drafting.
    • Revit: For building information modeling (BIM).
    • BIM Collaborate Pro: For real-time project collaboration and coordination.

    RedTeam

    RedTeam offers a suite of construction management solutions designed specifically for contractors. With products like RedTeam Flex and Fieldlens by RedTeam, the platform enables real-time jobsite collaboration, financial management, and resource planning. Trusted by over 850,000 professionals globally, it offers a highly configurable platform tailored to the needs of construction teams.

    Key RedTeam products:

    • RedTeam Flex: A highly configurable construction management platform for general contractors, offering tools like Gantt scheduling, live WIP (Work in Progress) reports, change order tracking, and automated financial management. It centralizes all project communication and data, reducing errors and increasing efficiency.
    • Fieldlens by RedTeam: A job site management tool for real-time collaboration between field and office teams. It offers features like daily reporting, punch list tracking, and the ability to assign tasks through mobile devices, helping teams stay on track and reduce rework. 

    BuildOps

    BuildOps is a comprehensive platform designed specifically for commercial contractors, offering project management, service, and maintenance solutions. With tools like real-time tracking, job costing, and preventative maintenance management, BuildOps helps contractors manage everything from large-scale construction projects to ongoing service contracts. The platform streamlines workflows by consolidating various operational needs—quoting, scheduling, and invoicing—into one unified system, improving efficiency and scalability across teams.

    Key BuildOps features:

    • Project Management: Centralizes job costing, procurement, and equipment tracking, providing visibility across all phases of a project for improved cost control.
    • Service Management: Offers features for dispatching, quoting, and invoicing, with real-time updates for field technicians to ensure efficient service operations.
    • Preventative Maintenance: Enables contractors to schedule and automate maintenance tasks, reducing downtime and extending asset lifespan through predictive maintenance​.

    Raken

    Raken is a field-first construction management app designed to streamline project documentation and communication. With features like daily reporting, time tracking, and safety management, Raken enables contractors to collect real-time data directly from the field using mobile devices. The platform improves visibility by offering project insights through automated reports and dashboards, helping teams stay on track and reduce risks. Raken’s user-friendly interface and mobile app configuration ensure high adoption rates, making it a favorite among field crews and project managers.

    Key Raken features:

    • Daily Reporting: Capture and share job site data through mobile devices, including work logs, photos, and safety checklists, all compiled into automated reports.
    • Time Tracking: Allows crews to log hours via individual devices or shared kiosks, ensuring accurate time management and reducing payroll errors.
    • Safety Management: Features such as safety observations, incident tracking, and toolbox talks help reduce risks and ensure compliance.

    Knowify

    Knowify is a cloud-based construction management platform built explicitly for trade contractors. It stands out due to its ability to manage long-term projects and short-term service jobs on a single platform, making it highly versatile for contractors in trades such as electrical, plumbing, and HVAC. Knowify also integrates powerful project management tools with real-time job costing, estimating, and invoicing capabilities. 

    Key Knowify features:

    • Project Management: Handles long-term projects with detailed budgets, scheduling, and daily logs, ensuring smooth workflows for complex jobs.
    • Service Management: Manages short-term jobs by efficiently automating service schedules and dispatching teams.
    • QuickBooks Integration: Offers a seamless, bi-directional sync with QuickBooks, simplifying financial management, payroll, and invoicing for contractors.

    CMiC

    CMiC is a leading construction management software built on its Single Database Platform™, which unifies project, financial, and workforce data in one system. CMiC’s ERP solution includes tools for project management, accounting, human capital management, and field operations, making it a comprehensive solution for large-scale firms that need scalability and integration across departments. Ultimately, this tool helps large construction firms streamline workflows, cut costs, and gain real-time insights from workers in the field.

    Key CMiC features:

    • Project Management: Real-time collaboration and cost tracking to keep projects on schedule.
    • Financial Management: Construction-specific accounting and payroll processes.
    • Human Capital Management: Workforce tracking, payroll, and productivity management.
    • Mobile Field Operations: Real-time data reporting from job sites via mobile devices.

    Fieldwire

    Fieldwire is a job site management platform specifically designed for construction teams. It offers real-time task management and seamless collaboration between field and office teams. What sets it apart is its ability to enable users to manage tasks, punch lists, and inspections on any device. Its intuitive interface makes it easy to adopt without extensive training. With over 2,000,000+ job sites served, it’s helped teams reduce paperwork, track performance, and deliver projects on time and budget.

    Key features include:

    • Task Management: Assign, track, and schedule tasks across the project lifecycle.
    • Mobile Access: Access up-to-date drawings, markups, and reports from any device.
    • Reporting: Create automated daily reports, RFIs, and forms for compliance and progress tracking​.

    eSUB

    eSUB is a cloud-based construction management platform designed for subcontractors. Its solutions cater specifically to trade contractors, providing tools for project management, document control, and field communication. The platform enhances productivity by enabling subcontractors to manage daily reports, track labor, and process RFIs from mobile devices. With integrations like QuickBooks, eSUB helps subcontractors improve efficiency and reduce rework​.

    Key eSUB features:

    • Document management and field notes
    • Time tracking and job costing
    • Mobile app for real-time updates

    Aconex

    Aconex by Oracle is a comprehensive project management platform built for construction and engineering projects. It enables teams to manage end-to-end project processes, from design to completion, with tools for document control, project tracking, and model coordination. Aconex’s unique data ownership model fosters team collaboration, while its unalterable audit trail ensures accountability. 

    Key Aconex features:

    • Data ownership model: Ensures each organization controls its own data while collaborating on a single platform.
    • Audit trail: Tracks all project decisions and documentation to ensure accountability.
    • Model coordination: Enables collaboration on 3D models directly within the platform, streamlining design and construction workflows.
    • Bid and tender management: Simplifies the process by securely managing documents and tracking progress in a single system.

    How to choose the right construction management software for your company

    Define your company’s needs

    The first step is to clearly identify your company’s specific challenges, whether it’s managing large-scale projects, tracking labor, or improving communication between field teams and the office. Knowing what problems you need to solve will help you narrow down your options and choose software that fits your exact requirements.

    Evaluate key features

    Features such as Gantt charts, budget tracking, or field management tools could be critical depending on your company’s size. Evaluate how these features align with your needs and whether others are unnecessary.

    Consider scalability

    As your business grows, so should your software. Ensure the platform you choose can scale with increasing project complexity and volume, whether through add-ons, cloud-based solutions, or additional integrations. This will prevent you from outgrowing your software too quickly.

    Check integration capabilities

    Integrating existing systems, such as accounting software, design tools, or CRM platforms, is crucial for a seamless workflow. Software with API capabilities or built-in integrations will help streamline processes and reduce errors.

    Final thoughts

    Choosing the right construction management software can significantly impact your company’s efficiency and project outcomes. With the right platform in place, you can streamline workflows, improve communication, and ensure better project tracking, ultimately driving growth for your business. Take the time to assess your needs, evaluate features, and ensure scalability to select the best tool for your team.

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